The 5 Intranet Features You Need to Have

Cutting edge intranet is essential for an enterprise’s digital transformation. With so many intranet features to choose from, future-focused companies should look to implement services that support collaboration and knowledge sharing. They should also make user experience a priority. 

Here are the five best intranet features that your company can’t afford to do without:  

(1) Team workspaces

When a team’s documents and conversations are all in one place, collaboration is easy. Team workspaces are essential intranet features because they enable better teamwork. Segmented workspaces operate as secure, permission-based intranets within an intranet. . 

Regardless of your organization’s maturity or size, it’s essential to invest in a platform with team workspace features. As your organization grows and changes, you can quickly adapt your team-specific dashboards. 

Case study 

CyberScout manages risk and helps companies recover from cybersecurity breaches. When the company experienced a sudden growth spurt, it quickly became stifled by the limitations of an old intranet. CyberScout needed a new platform that could be tailored to suit different teams. 

The company invested in a new intranet with a drag and drop workspace builder. The company can now quickly adapt to growth. CyberScout can create team-specific interfaces 65% faster. 

(2) Forums and commenting spaces

Corporate intranet features should include a space to carry company-wide discussions. With forums and commenting spaces, employees can ask questions and discuss ideas collectively. Public forums build rapport between teams because they can support each other with expertise and fresh insight. They also enhance internal communication of events and incidents. 

Case study

PHOTO: The UK Ministry of Defence’s Nexus (An Intranet Customized with LiveTiles)

From industry experts to academics, the UK Ministry of Defence needed to create an online community where its key stakeholders could connect. 

The MoD designed a user-friendly skin to lay over Sharepoint. Without a single line of code, the Ministry created Nexus, a communication forum where integral partners can discuss current news and events, and share resources. Nexus provides an easy-to-use, flexible communication portal that brings collaborative thought into focus. 

(3) Smart search

As your enterprise grows, the content on your intranet platform will too. Smart search is an essential intranet feature for growing businesses to access relevant information quickly. An intuitive, contextual search tool will help employees find the content they need, without the frustration of sifting through folders. 

Case study

As Belle Property Group opened sites across Australia, the company collected a lot of content. It needed a streamlined corporate intranet that would take the frustration out of information discovery. 

Over just a few weeks, Belle Property Group set up Isabelle, a mobile-friendly dashboard powered by smart search. Whether they’re working on-site or from a mobile, staff can now use keywords to search and access virtually anything in seconds. 

(4) Mobile responsive design

Your intranet must feature mobile responsive design. In today’s portable workplace, employees do just as much work on their phones as they do in front of their computers. A responsive design makes it easy for your employees to stay connected to your intranet from the convenience of their mobile devices. 

Responsive design isn’t just easier to use; it also adds an extra layer of productivity because your employees access the intranet from their personal devices. 

Case study

Campbell Global is a timberland investment company that operates across different time zones through the US, Brazil, New Zealand, and Australia. With a global staff, it’s vital that Campbell Global keeps its employees on the same page, wherever they are. 

With many employees working on-the-go from their mobile devices in airports and international sites, it was in Campbell Global’s best interests to set up a mobile-friendly dashboard called ‘The Landing’. 

The dashboard, designed in a drag-and-drop builder, enhances international operations. Every employee always has mobile access to resources, applications, and live acquisition insights.  

(5) Drag and drop page builders

Effective corporate intranet features drag and drop design tools. While most modern intranet systems are powerful, employees embrace platforms that they can customize with the right content in the right place. You don’t need any programming knowledge; anyone can use a drag and drop tool to create intuitive pages complete with rich content. With the right content in the right place, your user interface will align with your company’s identity and needs. 

Case study 

Based in Connecticut, Lighthouse Technology Partners offers IT solutions for SMBs. It specializes in creating user-friendly designs for intranet systems. Lighthouse previously created custom code for its clients’ intranet features. 

Looking to streamline the production process, Lighthouse now uses a code-free drag and drop builder to create interfaces that integrate with Office 360, SharePoint, and Azure. Lighthouse can now create their interfaces up to 50% faster for a much lower cost. 

With an innovative intranet system, enterprises can transition smoothly to digital workplace operations. For growing and established businesses alike, the ideal intranet features flexible collaboration tools and superb, multi-device user experience.


What tops your Intranet features list? Contact us to implement your favorite features today.

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